Executive Assistant

St Petersburg, Florida, United States Full-time

Executive Assistant


Focus School Software is a fast-growing management software company. We thrive on creating some of the most innovative features on the market today, helping educators to meet their evolving needs in classrooms, district management, state reporting compliance, and other facets of student-centered education and technology.

Currently, Focus is looking for energetic, creative, and experienced candidates who can help us succeed in our mission to serve an increasing number of districts across the nation. We keep our clients’ needs at the forefront of everything we do, and as a company who understands the hard work of today’s educators, Focus looks for employees who share our value towards education.

Focus is looking to expand our team by adding an Executive Assistant. The Executive Assistant will be responsible for managing and maintaining an Executive's calendar and correspondence, generating reports and documentation, as well as serving as a liaison to the Director. As the Executive Assistant, you will be expected to work independently, as well as alongside the Director, and must be able to work well under pressure to handle a wide variety of tasks and confidential matters with discretion.


Minimum Qualifications:

  • At least two years of professional experience as an Executive Assistant in a technology-related industry
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail 
  • Proficient in Microsoft Word and Excel
  • Strong written and verbal communication

Job Duties:

  • Maintain Executive's calendar
  • Arranging travel plans and daily/weekly agendas; compiling documentation for related travel
  • Attend Executive meetings and record minutes
  • Conducting product knowledge research for new potential clients 
  • Ordering/Maintaining and revamping current marketing material
  • Conference coordination (i.e. setting up booths, hotel arrangements)
  • Scheduling demonstrations
  • Research for new conferences/markets to attend to meet potential clients 
  • Preparing agendas and documentation for weekly meetings
  • Daily & Weekly Reports
  • Preparing bi-weekly expense reports
  • Screening Executive emails
  • Preparing and completing change request documents for Engineers regarding changes in functionality
  • Demonstrate the highest level of customer/client service
  • Must be willing to travel at least 20% of the time
  • Flexibility concerning after-hours communication with Executives and availability to travel on short notice is a must


Focus School Software’s compensation package offers the following benefits:

  • Medical Insurance
  • Dental/Vision Insurance
  • Life Insurance
  • Short and Long Term Disability Insurance
  • 401(k) after 6 months
  • Paid Holidays
  • Paid Vacation and Sick Time
  • Casual dress code
  • Paid parking in downtown St. Petersburg
  • Free lunch on Fridays