Executive Assistant

St Petersburg, Florida, United States Full-time

 

Executive Assistant 

Focus School Software is a fast-growing management software company. We thrive on creating some of the most innovative features on the market today, helping educators to meet their evolving needs in classrooms, district management, state reporting compliance, and other facets of student-centered education and technology. 

Currently, Focus is looking for energetic, creative, and experienced candidates who can help us succeed in our mission to serve an increasing number of districts across the nation. We keep our clients’ needs at the forefront of everything we do, and as a company who understands the hard work of today’s educators, Focus looks for employees who share our values towards education. 

Focus is looking to expand our team by adding an Executive Assistant to support the Director of Higher Ed / CTE. The Executive Assistant will be responsible for supporting the Adult Ed team in various project related tasks. The ideal candidate should enjoy working with software and technology with an interest in sales / marketing, whose long term goal would be to move into a Project Coordinator, Account Executive or Sales / Marketing position. As the Executive Assistant, you will be expected to work independently, as well as alongside the Director, and must be able to work well under pressure to handle a variety of tasks and confidential matters with discretion. 

Minimum Qualifications:

    • At least two years of professional experience as an Executive Assistant in a technology-related industry, sales, marketing or higher education background 
    • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail 
    • Proficient in Microsoft Word, Excel and Powerpoint 
    • Strong written and verbal communication
    • SQL knowledge is a plus 

Job Responsibilities:

    • Learn Focus' product, processes and assist in supporting Focus product as needed
    • Ensure department and district timelines and milestones are communicated and met
    • Preparing agendas and documentation for weekly meetings
    • Daily and/or weekly reports for Director
    • Research into new districts / sales opportunities and report to Director 
    • Assisting Director in reviewing and completing change requests, as well as user acceptance testing
    • Demonstrate the highest level of customer/client service and interest / ability to represent Focus at conferences / demos / trade shows 
    • Must be willing to travel occasionally 
    • Flexibility concerning after-hours communication with Executives and availability to travel on short notice is a must

 

Focus School Software’s compensation package offers the following benefits:

  • Medical Insurance
  • Dental/Vision Insurance
  • Life Insurance
  • Short and Long Term Disability Insurance
  • 401(k) after 6 months
  • Paid Holidays
  • Paid Vacation and Sick Time
  • Casual dress code
  • Paid parking in downtown St. Petersburg
  • Free lunch on Fridays